Master of Meetings

Many organisations are finding themselves stuck between a rock and a hard place with their Annual General Meetings. Their rules, bylaws or constitutions say that they must have an AGM in a particular month or a particular time of year. But with Coronavirus lockdown, that’s impossible. Virtual meetings are the

Pedantic people changing the minutes – what can you do?

I received this question from Cheryl in Adelaide. What can one do if the Treasurer of the board is constantly revising the minutes that have already been approved by the President (Chair)? The changes are a significant amount of preferential changes to wording or phrasing and do not change the

Secretary (or any office bearer) resigns early – what to do?

I received this question from Alan in Australia: What is the correct procedure, when the secretary resigns early in the term? If the Secretary (or any other office holder) resigns early, then most constitutions allow for the president or the committee to appoint another until the next AGM. If the

How do you amend minutes that have already been approved?

I received this question from Robyn in Australia: I am a Secretary of an incorporated non-profit body. If there are corrections to the minutes, duly approved, how do I record these corrections? In the old days, one would hand-write changes into the hard copy minute book. What should happen now,

How much notice is required for an extraordinary meeting?

How much notice would a voluntary organisation need to give our members of an extraordinary meeting to be held to stand down two executives who have not been fulfilling their positions? This question has been asked by Christopher from South Australia. The answer usually lies in your own organisation’s constitution

Vice President overstepping their role or crossing the line

I have received this question from Andrew in the Northern Territory: I am the Executive Officer at my place of work. I have a couple of questions re Board governance. Firstly, is there a preferred method for a policy to be adopted by Council? At the moment, I write our

This site is a knowledge bank of information for people who attend any type of meeting. There is a range of topics to do with meetings and you can ask any question about any aspect of meetings and you will receive an answer

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