Master of Meetings

This site is a knowledge bank of information for people who attend any type of meeting. There is a range of topics to do with meetings and you can ask any question about any aspect of meetings and you will receive an answer

Click the categories above to read posts, or submit a question and I’ll respond directly to any question you may have.

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Should committee minutes be provided to the entire membership?

I have received this question from Peter in the UK. Does the management committee of a sporting club have to LEGALLY provide a copy of the committee meeting minutes to members of the club It depends on the legislation and/or your constitution but generally the minutes of a management committee

Postal Voting – who can vote

This question was received from Ken in Australia. Incorporated Not-for-profit Assoc in South Australia. Definition of Voting: All members eligible for voting at a general meeting. Provision for limited proxies elsewhere in “Rules” Some believe that because the “Rules” do not prohibit postal Votes that such should therefore be permissible

The real cost of meetings

The real cost of meetings Wouldn’t it be great if all the time and energy you spent in meetings earned interest just like the money in your bank account? One of the most overlooked costs of meetings is the actual cost of time. To open up the discussion, let’s look

When should minutes of a board meeting be distributed?

This question has been received from Angela in Canada. Hello there! I am the Secretary for a small, member-based, non-profit organization. I’m relatively new in this position and have bumped across some confusing problems which I hope you may have some insight. This is related to Minutes for normal Board

Can staff vote in an incorporated organisation

This question has been received from Alice in New Zealand: There are several paid staff in our incorporated society, some of whom attended the AGM. One of them is recorded as having seconded the financial report – is this allowed? And if not, how do we go about getting another

No-one willing to serve on the committee – what do we do?

This question has been received from Alice in New Zealand. The incorporated society I’m involved with is run by a manager and committee. For a couple of years the committee membership dropped until there was only one member left, and no chair, treasurer, secretary. (Manager was doing all of these

This site is a knowledge bank of information for people who attend any type of meeting. There is a range of topics to do with meetings and you can ask any question about any aspect of meetings and you will receive an answer

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