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Bon has asked the following question:

What can you do if you are unable to locate the preceding AGM minutes due to poor record keeping and changeover of staff? The financial statements are available but the ensuing discussions are not recorded. Can we table a summary of items discussed at the preceeding AGM in place of the item, Minutes of the [year before] AGM?

The answer is really in the question.

The reality is that if the minutes cannot be found, then they can’t be presented.

Your suggestion to present a summary of items is a good one.

If it is queried, what else can you do?

The document with the summary should of course then be included in the meetings of this AGM with statement as to why they have replaced the minutes.

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