Should committee minutes be provided to the entire membership?

I have received this question from Peter in the UK. Does the management committee of a sporting club have to LEGALLY provide a copy of

Postal Voting – who can vote

This question was received from Ken in Australia. Incorporated Not-for-profit Assoc in South Australia. Definition of Voting: All members eligible for voting at a general

Can staff vote in an incorporated organisation

This question has been received from Alice in New Zealand: There are several paid staff in our incorporated society, some of whom attended the AGM.

No-one willing to serve on the committee – what do we do?

This question has been received from Alice in New Zealand. The incorporated society I’m involved with is run by a manager and committee. For a

The role of the treasurer

I have received this question from Stephanie in the Solomon Islands. What are the roles for treasurer for clubs and societies? The treasurer’s role is

Are there special protocols for Zoom meetings?

I received this question from Andrew in Hong Kong: I work in a social service organization. Due to the outspread of the COVID-19, most of

Pedantic people changing the minutes – what can you do?

I received this question from Cheryl in Adelaide. What can one do if the Treasurer of the board is constantly revising the minutes that have

Secretary (or any office bearer) resigns early – what to do?

I received this question from Alan in Australia: What is the correct procedure, when the secretary resigns early in the term? If the Secretary (or

How do you amend minutes that have already been approved?

I received this question from Robyn in Australia: I am a Secretary of an incorporated non-profit body. If there are corrections to the minutes, duly

How much notice is required for an extraordinary meeting?

How much notice would a voluntary organisation need to give our members of an extraordinary meeting to be held to stand down two executives who

Vice President overstepping their role or crossing the line

I have received this question from Andrew in the Northern Territory: I am the Executive Officer at my place of work. I have a couple

Fix the meetings – fix the culture

Harvard Business Review commissions lots of research. They recently had some research conducted which came up with some interesting statistics of the effects of meetings

Who can raise a point of order in a meeting?

Alan is from a community association in the USA and has asked this question: Are members allowed to raise point of order, or is that

Proxy votes – when and how are they used

Bruce from Gabbin in Western Australia has asked this question: In the absence of anything in the Constitution related to when proxies have to be submitted at

What happens when there is only one nominee for a position

Alan from Palmeston, Australia has asked this question: If there is only one nominee for President at the AGM, do the members still have to

Minutes have been dissected and distributed with negative comments – what can we do?

Dennis from Leicester, UK, has asked the following question: Minutes of a meeting have been completely dissected and negatively commented upon in writing to wider

What gets recorded in the minutes when a Point of Order is made?

I have received a question from Steven in the USA. When a point of order has been made, should it or may I have it

Which minutes are tabled at a Special General Meeting?

I have received this question from a subscriber – Which minutes are tabled at a Special General Meeting? Sounds like a tricky question doesn’t it? The issue

Can a motion passed at a general meeting be overridden by the Board of Management?

A question has been asked by Judith from Pomona in Queensland: Can a motion passed at a general meeting of members of an incorporated club

When should the minutes of an AGM be sent or made available?

A question has been received from Lance, in Port Elizabeth, a South African subscriber about the minutes of an AGM. The minutes of the AGM

Casting Votes – when and how to use them

Casting votes is an issue that has come up recently with a client. They sound simple but there is a little bit behind them. Firstly,

Can I raise a point of order even during the announcements?

I have been asked this question by a subscriber in the Philippines. Can I raise a point of order even during the announcement of other

As a member, can I see the committee minutes?

I have received a question from a subscriber in the United Kingdom. I have asked to see the minutes of a committee meeting of our

When and by whom should the minutes of an AGM be signed?

Richard from Australia has made a comment and asked this question: In an answer to Carmen you said “The AGM minutes only need to be signed by

What is the difference between an ordinary meeting and a special meeting?

Pranav has asked this question and it’s a common one. What is the difference between an ordinary meeting and a special meeting? An ordinary meeting is

What do you do when there is no quorum

Many people ask about the quorum at a meeting. A quorum is the minimum number of people who must be present for the meeting to transact any

What should be in a financial report?

Terry from Morley has asked about Treasurer’s reports. He is in a not for profit association and he serves on the executive committee. So having

How to smell a rat – signs to look for that flag possible fraudulent or inappropriate behaviour in organizations

The vast majority of people in organizations, particularly voluntary ones, are reasonable and honest people. But there are some bad apples out there and they

Who should receive the minutes of an Annual General Meeting (AGM)?

Lyrianne has asked this question: Who gets a copy of the minutes of a club’s AGM? Is it all fully paid up members or is

Can a disciplinary board rescind a motion moved by another board?

Keith from Bathurst in New South Wales has asked this question: A motion that has been moved to ban a competitor from an event. A

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