Are there special protocols for Zoom meetings?
I received this question from Andrew in Hong Kong: I work in a social service organization. Due to the outspread of the COVID-19, most of
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I received this question from Andrew in Hong Kong: I work in a social service organization. Due to the outspread of the COVID-19, most of
Casting votes is an issue that has come up recently with a client. They sound simple but there is a little bit behind them. Firstly,
I have been asked this question by a subscriber in the Philippines. Can I raise a point of order even during the announcement of other
Richard from Australia has made a comment and asked this question: In an answer to Carmen you said “The AGM minutes only need to be signed by
This question has come from John, in Australia It is not necessary to have an independent chairperson unless a) your rules dictate it; or, b)
It’s been calculated that the “average” adult makes 35,000 decisions every day. It seems a bit high to me but who am I to argue
There are a number of books on meeting procedure in Australia and New Zealand. CAUTION: Your organisation may use a book called “Robert’s Rules” (often
A question has been received from John of Ballajura in WA. We had a person who is unfinancial but used to be a member attend
Peter has asked the following question: How do minutes become confirmed if the persons present at the meeting when a decision was adopted are no
Lee has written the following question: What happens when the ‘status quo’ is ambiguous? In this example half of a committee thinks a committee member is not
In a reply to my post about rescission motions, Jason from Victoria has added some really good comments. Thanks Jason. Jason says: “in some cases,
Karen from Doubleview in Western Australia has asked about the protocol when vacating the chair to make a presentation. Presiding over a meeting as the
Andrea from Koroop in Victoria, Australia has asked: “Can the president move a motion at a meeting? What law is this held under?” The short
This question is common and the answer is fairly simple. In Australia and New Zealand it is custom to have every motion seconded. Whether it
A Consent Schedule is a great tool to shorten any meeting Most meetings which people attend contain a number of items on the agenda. Some
The issue of apologies seem innocent enough but there can be a sting in the tail. Firstly, just what are apologies? They are NOT a list
A deliberative vote is a vote given to a person because they are a member of the group. The term is usually applied to people
The terms “formal motion” and “procedural motion” mean exactly yhe same thing. They are motions which act upon the processes or predured being followed in
The term “substantive motion” has been around for a long time and is the term most Australian authorities use. The term “main motion” is used
Osmund of Perth has asked a question about the procedural motion “That the meeting proceeds to the next business”. His specific question is, what exactly
Di from country New South Wales, Australia has asked a question about rescission of motions. Rescission motions are always tricky – not in procedure but
One of the important considerations for meetings which last more than 2 hours is the chairs. Many venues save money on the chairs they buy and this
The level of light can have a considerable impact on the outcome of the meeting. The more light there is in the room, the more
Alan of Victoria has asked this question because in his volunteer group, the chairman and the secretary insist on seeing the minutes which the minute
Tracy Brinkman of Cincinatti Ohio sent the following comment: “95% of the meetings I attend have no agenda and it’s VERY irritating. You’d think Directors
The Terminology Minefield Here are some common terms that some people are not clear about. It is by no means an exhaustive list. An expanded
What does the minute taker do if they don’t understand the content of the meeting? Leave it blank. Yes, you read it correctly. Leave it
How do you deal with people who mumble or people who cannot be heard in meetings? You have to be assertive and ask them
What must the chair do when a point of order is raised? Immediately a point of order is raised the chair must stop the speaker
Many Professional Associations as well as clubs and other associations run as they always have. But new emphais on governance means that there is a
