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This is an on-going issue for people who take minutes and people who attend meetings. 

What do you record about what people say?

Here is the Golden Rule of minute taking:

Minutes are what is decided and what is done, NOT what is said!

The minutes should record the issues that were addressed, the decisions that were made, the action that needs to be carried out as a result of the decision (with the deadline for the action to be completed). If you believe it is necessary (and it often will be) you should record the major reasons that led to the decision but NOT who said what.

Some people believe that minutes should be a story – they are called narrative minutes. These minutes have no place in the 21st century (nor did they in the last century). 

Think and write in bullet points – not sentences and certainly not paragraphs and your minutes will be much better.

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2 thoughts on “How much do you record of what people say in minutes of meetings?

  1. Hi can a person who is not a elected trustee in a trust.Can that person record their own meeting minutes.What are the procedures and rules for that,and is that allowed by law.

    • Hi Noel,
      Thanks for your question.
      Anyone can take notes in a meeting which if they want to, they can call their minutes. But there is only one set of official minutes. The notes the other person takes have no validity at all. If he or she tries to use them, then that’s is time to get legal advice – I am not a lawyer.
      I am re-launching my blog Please visit again
      David Price

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